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I'm sending the (1) data you requested. Please confirm.
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ご依頼の(1) データをお送りいたします。ご査収のほどよろしくお願いいたします。
go-irai no (1) dēta wo o-okuri itashi masu. go-sashū no hodo yoroshiku onegai itashi masu.
I'm sending the (1) data you requested. please receive and check it.
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(1): Several options are:
file: ファイル fairu
photo: 写真 shashin
image: 画像 gazō
estimate (quote): お見積 o-mitsumori
proposal: ご提案 go-teian
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I have received your email, but found no (2) file attached. Could you please attach it and send the email again?
(or)
I have received your email, but found no (2) file attached. Could you kindly check?
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メールを受け取りましたが、(2) ファイルが添付されていないようです。お手数ですが、(2) ファイルを添付してもう一度お送りいただけますか？
mēru wo uketori mashita ga, (2) fairu ga tenpu sarete inai yō desu. otesū desu ga, (2) fairu wo tenpu shite mō ichido o-okuri itadake masu ka? (
I have received email, but no (2) file seems to be attached. Sorry for your trouble, but could you please attach the (2) file and send again?
(or)
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メールを受け取りましたが、(2) ファイルが添付されていないようです。お手数ですが、ご確認いただけますでしょうか？
mēru wo uketori mashita ga, (2) fairu ga tenpu sarete inai yō desu. otesū desu ga, go-kakunin itadake masu ka? (
I have received email, but no (2) file seems to be attached. Sorry for your trouble, but could you kindly check?
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Saying "no file seems to be attached" sounds more polite and the Japanese language prefers this sort of style.
(2): Several options are:
data: データ dēta
photo: 写真 shashin
Image: 画像 gazō
estimate (quote): お見積 o-mitsumori
Many Japanese people prefer the second sample, since the first may sound a little patronizing by saying the obvious.
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I have received the file, but I cannot open it. Could you kindly check it?
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ファイルを受け取りましたが、ファイルを開くことができません。お手数ですが、ご確認いただけますでしょうか？
fairu wo uketori mashita ga, fairu wo hiraku kotoga deki masen. otesū desu ga, go-kakunin itadake masu ka?
I have received the file, but I cannot open it. Sorry for the trouble, but could you kindly check it?
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I have received the file, but the file seems to be corrupt. Could you kindly check it?
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ファイルを受け取りましたが、ファイルが破損しているようです。お手数ですが、ご確認いただけますでしょうか？
fairu wo uketori mashita ga, fairu ga hason shite iru yō desu. otesū desu ga, go-kakunin itadake masu ka?
I have received the file, but the file seems to be corrupt. Sorry for the trouble, but could you kindly check it?
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I have received the file, but my PC cannot open the file. Could you kindly convert it into PDF?
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ファイルを受け取りましたが、こちらのパソコンではファイルを開けません。お手数ですが、(3) PDFに変換していただくことは可能ですか？
fairu wo uketori mashita ga, kochira no pasokon dewa fairu wo hirake masen. otesū desu ga, (3) PDF ni henkan shite iadaku koto wa kanō desu ka?
I have received the file, my/our PC cannot open the file. Sorry for the trouble, but is it possible to convert it into (3) PDF?
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(3): Software and application names remain in English.
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I would like to inform you that my email address will change from February 3rd, 2016. The new address is as follows:
xxx@yyy.com
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(4) 2016年２月３日よりメールアドレスが変わりますので、お知らせいたします。新しいアドレスは下記のとおりです。
(4) 2016nen ni-gatsu mikka yori mēru adoresu ga kawari masu node, o-shirase itashi masu. atarashī adoresu wa kaki no toīri desu.
I would like to inform you that my email address will change from (4) February 3rd, 2016. The new address is as follows:
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(4): You can put a specific date. Follow the table below to write dates in Japanese (the order of day, month and year is reversed):
Years: Year + "年" (year)
Months: From January to December (Japanese numerals to express months):
１月 、２月、３月、４月、５月、６月、７月、８月、９月、10月、11月、12月
Days: Number of day + "日" (day)
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I will be away from office from (5) July 20 to (6) August 10 for (7) summer vacation. (8) Tom Brown will be in charge during my absence.
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(5) ７月20日から(6) ８月10日まで、(7) 夏休みのため不在の予定です。留守中は(8) トム・ブラウンが代わりに担当させていただきますので、よろしくお願いいたします。
(5) shichi-gatsu hatuka kara (6) hachi-gatsu tōkamade (7) natsu yasumi no tame fuzai no yotei desu. rusuchū wa (8) tomu buraun ga kawari ni tantō sasete itadaki masu node yoroshiku onegai itashi masu.
I will be absent from office from (5) July 20 to (6) August 10 for (7) summer vacation. (8) Tom Brown will be in charge for me during absence.
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(5) & (6): You can put a specific date. Follow the table below to write dates in Japanese (the order of day, month and year is reversed):
Years: Year + "年" (year)
Months: From January to December (Japanese numerals to express months):
１月、２月、３月、４月、５月、６月、７月、８月、９月、10月、11月、12月
Days: Number of day + "日" (day)
January 15th, 2016 → 2016年１月15日
(7): Some optins are:
holidays: 休暇 kyūka
winter holidays: 冬休み fuyu yasumi
business trip: 出張 shucchō
training: 研修 kenshū
(8): This is how this name is pronounced in Japanese. Replace it with a name transcribed in the Japanese katakana alphabet. See this link for the katakana conversion table. For popular names, you can get them instantly converted with the Google translation tool (https://translate.google.com/).
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